Documents
Quote generator
A priced quote as a PDF — no account, no watermark. Turn it into an invoice the moment they say yes.
From
Bill to
Items
| Description | Qty | Unit price | VAT % | Amount | |
|---|---|---|---|---|---|
| $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
A quote is not an invoice, and the difference matters
A quote is an offer. It says what you will do and what it will cost, and it invites a yes. It is not a demand for payment, it does not create a debt, and it does not belong in your books as income — which is exactly why it carries no due date. An invoice that arrives before the work is agreed reads as presumptuous; a quote that arrives with a payment deadline reads as a mistake.
So this page opens on a quote rather than making you notice a setting and change it. The document says QUOTE, the numbering starts at QUO-0001, and the due-date field steps out of the way because nothing is owed yet.
Itemise, or expect to be negotiated down
A single line reading “Website — $4,000” invites one question: why four thousand? Six lines showing discovery, design, build, content migration, testing and a month of support invite a different one: which of these do we need? The second conversation is the one you want, and the only difference is how the quote was written.
Each line takes its own tax rate too, which matters when part of a job is taxable and part is not — labour and materials at different rates, or a zero-rated item sitting beside a standard-rated one.
When they say yes
Come back, switch the type to invoice, and everything you priced is still there. The numbering follows — QUO-0001 becomes INV-0001 — and the due date reappears with your payment terms on it. Nothing is retyped, so nothing is mistyped.
Nothing is stored between visits either: the page keeps no copy of your quote, because keeping one would mean holding a client's name and prices on someone else's server.
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Frequently asked questions
- What is the difference between a quote and an estimate?
- A quote is a fixed price you are offering to stand behind; an estimate is your best guess and is expected to move. The distinction can matter legally, so if the number could change, say so in the terms — write “estimate, subject to survey” rather than letting a client read a guess as a commitment.
- How long should a quote stay valid?
- Thirty days is the common default and is short enough to protect you from your own cost increases. Put it in the terms box explicitly — “valid for 30 days from the date of issue” — because a quote with no expiry can be accepted long after the price stopped making sense for you.
- Should a quote show tax?
- Yes, if you charge it. A client comparing two quotes where one shows tax and one does not is comparing the wrong numbers, and the cheaper-looking one usually loses the job once the real figure lands. Set the rate per line and it appears broken out at the bottom.
- Can I turn the quote into an invoice later?
- Yes — switch the document type to invoice and the lines, prices and tax carry over unchanged. Because nothing is saved between visits, do it in the same session or keep the PDF to work from.
- Do I need an account?
- No. No sign-up, no email wall, no watermark and no limit on how many you send. Most free quote tools make you register before they hand over the file, because the quote is the bait and your email address is the product.
- Can I put my logo on it?
- Yes. Add a PNG or JPEG and pick an accent colour, and both appear on the PDF. The logo is read on your device like everything else and is not uploaded.