What has to appear on a VAT invoice?

Broadly: a unique sequential number, the date of issue, your name, address and VAT number, the customer's name and address, a description of what was supplied, the unit price excluding VAT, the rate charged, the VAT amount and the total payable. There are fields for all of these here — but confirm the current list with your own tax authority, because the detail varies by country and by what you sold.

Can one invoice have more than one VAT rate?

Yes, and it is common. Set the rate on each line individually and the totals come out grouped by rate — the net and the VAT for each — which is the form a VAT return asks for.

Do I need my customer's VAT number?

You need it when you are selling to another VAT-registered business, particularly across a border where the reverse charge may apply. There is a field for it on the customer block. For consumer sales it is not required.

Does it handle the reverse charge?

Not automatically. Set the affected lines to 0% and put the required wording in the notes box — something along the lines of “reverse charge: customer to account for VAT”. The exact wording is prescribed and differs by jurisdiction, so take it from your own tax authority's guidance rather than from memory.

Will an invoice from this tool be legally compliant?

It gives you the fields the rules list and does the arithmetic correctly, which is the part software should be responsible for. Whether a given invoice is compliant also depends on what you sold, to whom and where — questions no generator can answer for you. If the invoice matters, have your accountant look at the first one.

Is my customer's data uploaded?

No. A VAT invoice carries your customer's name, address and VAT number alongside your own — a package worth protecting. The PDF is built inside your browser tab and never sent anywhere.

Documents

VAT invoice generator

Per-line VAT, rounded per line, broken down by rate — the way a VAT return asks for it. No account, nothing uploaded.

Private by design. Your files never leave your device

invoicequotereceipt

From

Bill to

Number

Issue date

Payment terms (days)

Currency

Items

Description	Qty	Unit price	VAT %	Amount
				$0.00

Tax

Tax name

Discount

Logo (PNG or JPEG)

Accent colour

Subtotal: $0.00
Total: $0.00

What a VAT invoice has to carry

A VAT invoice is a specific document, not an invoice that happens to mention VAT. Tax authorities list what has to be on it, and the list is broadly consistent across the UK and EU: a unique sequential number, the date of issue, your name, address and VAT registration number, the customer's name and address, a description of what was supplied, the unit price excluding VAT, the rate applied, the VAT amount, and the total.

Everything on that list has a field here. What this page cannot do is tell you which rules apply to your sale — that depends on what you sold, to whom, and where they are. Check the current guidance from your own tax authority, or ask your accountant, before you rely on an invoice for a return.

VAT is rounded per line, not at the bottom

This is the rule in the UK, across the EU and in most of Asia-Pacific, and it is the usual source of the one-penny arguments that get invoices sent back. Rounding once on the grand total gives a different answer from rounding each line and adding, and only the second one matches what a tax authority expects to see.

Every figure here is held as a whole number of pence rather than as a decimal, so the rounding happens exactly once per line and nowhere else. It is not fussiness: 0.1 + 0.2 in floating-point arithmetic is 0.30000000000000004, and a VAT total computed that way can be a penny out. On a return, a penny out is a discrepancy.

Mixed rates on one invoice

One invoice can carry several rates at once — standard-rated labour beside zero-rated goods, or a reduced rate on part of a job. Because each line has its own rate, the totals come out grouped by rate rather than as a single lump: so much net at 20%, so much VAT; so much net at 0%.

That grouping is not decoration. It is the shape a VAT return asks for, and it is what your bookkeeper would otherwise have to reconstruct by hand from a flat total.

Inclusive or exclusive — check which one you mean

If your prices are the ones your customer already sees on a website or a menu, they almost certainly include VAT, and the VAT has to be extracted from them rather than added on top. If you quote trade prices, they are usually exclusive and VAT goes on top. Getting it backwards overcharges by the full rate.

The two modes are one dropdown apart here, and the totals update as you switch so you can see which one produces the number you expected.

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Frequently asked questions

What has to appear on a VAT invoice?: Broadly: a unique sequential number, the date of issue, your name, address and VAT number, the customer's name and address, a description of what was supplied, the unit price excluding VAT, the rate charged, the VAT amount and the total payable. There are fields for all of these here — but confirm the current list with your own tax authority, because the detail varies by country and by what you sold.
Can one invoice have more than one VAT rate?: Yes, and it is common. Set the rate on each line individually and the totals come out grouped by rate — the net and the VAT for each — which is the form a VAT return asks for.
Do I need my customer's VAT number?: You need it when you are selling to another VAT-registered business, particularly across a border where the reverse charge may apply. There is a field for it on the customer block. For consumer sales it is not required.
Does it handle the reverse charge?: Not automatically. Set the affected lines to 0% and put the required wording in the notes box — something along the lines of “reverse charge: customer to account for VAT”. The exact wording is prescribed and differs by jurisdiction, so take it from your own tax authority's guidance rather than from memory.
Will an invoice from this tool be legally compliant?: It gives you the fields the rules list and does the arithmetic correctly, which is the part software should be responsible for. Whether a given invoice is compliant also depends on what you sold, to whom and where — questions no generator can answer for you. If the invoice matters, have your accountant look at the first one.
Is my customer's data uploaded?: No. A VAT invoice carries your customer's name, address and VAT number alongside your own — a package worth protecting. The PDF is built inside your browser tab and never sent anywhere.